Manage Storage in OneDrive

You can sync your OneDrive or SharePoint libraries to your PC, which can be really useful for accessing items in the familiar way using Explorer. It’s also great if you ever work offline and need your files available; you can sync them in advance, work offline, then they’ll sync back when you reconnect. But, over time, these files start to take up valuable space on your PC.

Sync your Files

First off, let’s see how we can sync our OneDrive and SharePoint files. When you sign into OneDrive, it usually syncs anyway. If you use SharePoint, just navigate to the page in your browser and hit the Sync button at the top of the page

Always Keep a Copy

If you right click on some files that you use a lot, or that you need to work on offline, rather than opening them all one-by-one, you can select multiple files or folders and choose ‘Always keep on this device’. This will download them and keep the local copy up to date if other people work on them.

Notice the Icon changes to a solid green circle.

Free Up Space

If you are running low on space (see also Free Up Space On You PC Using Storage Sense) you can right click any files or folders that have a green tick, which indicates that there is a copy on your hard disk as well as in the cloud and choose ‘Free up space’. This removes the local synced copy but doesn’t delete the file.

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